Cancellations/Refunds

We understand that sometimes unexpected events occur, and you might end up not being able to attend after you’ve registered. Below you will find out how we can help you in this instance.  Please read carefully before you register.

Upon finding out you cannot attend, notify the registrar right away.  You have 2 options:

  • Cancellation and refund of your registration
  • Transfer your registration to another person (space/time permitting)

All cancelled registrations will be subject to a $45 cancellation fee (per registration).  Donations to the scholarship fund will not be refunded regardless of the date you cancel; be aware that PayPal does not refund their fees.

Also please note:

  • Covid 19 has drastically changed everyone’s ability to know what will happen. Our refund and cancellation policy has changed to reflect that, so please read carefully before registering.
  • You may not transfer your registration to another person without checking in with the registrar first!
  • If a registration is transferred to someone improperly, SpiritFire reserves the option to deny them entry without refund.
  • The following schedule applies to refunds for non-pandemic based situations. (See below for info on event changes due to issues corresponding to the pandemic.) Requests must be received in writing by the dates listed. Please note any donations (scholarship or mountain) will not be refunded.

Through 10pm on May 10th: Full refund for any reason, minus $45 cancellation fee and any donations (donations will not be refunded). You can also opt to hold your registration for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.
From May 11th – May 31st: 1/2 registration refund (minus donations) or we are happy to help you transfer your registration. If registration has filled, we will first go to our wait list and prioritize them. If registration is still open or there is no wait list, you can request your registration go to a specific person of your choosing. It is very important that you contact us BEFORE you transfer your registration to another person. You can also opt to hold your registration for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.
From June 1st 15th: No refunds, but we will do our best to help you transfer your registration to another person if possible. You can also opt to hold a partial portion of your registration fee for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.

After June 15th: By this time, we have committed fully to our numbers on the mountain, and no refunds, holds or transfers are possible.

In case of a change of law or mountain policy due to the pandemic: if we are unable to host SpiritFire due to the pandemic, the default policy will be to hold your registration fee in full for 2023. You may request a refund in writing with special circumstances, but if event funds have already been spent and we cannot recover them, a full refund may not be possible. We don’t anticipate this happening – hopefully we’ll be looking at a much better situation in the summer of 2022!

  • All refunds will be issued via check or Paypal (in the same way that you registered.)

All refunds will be issued via the manner they were paid.

Info about transferring your registration to another person

Check in with us as soon as you know you’re not able to come, and we will help facilitation of the transfer. You may not transfer your registration to another person without checking in with the registrar first!  This is to make sure that all information about attendees is communicated to us and that people on the waiting list are fairly accommodated.  If there is no waiting list, you may request the registration be transferred to a specific person.

If a registration is transferred to someone improperly, SpiritFire reserves the option to deny them entry and will not offer a refund.