Registration

INFORMATION ON OUR FESTIVAL

Registration for July July 13-17, 2022 is now open!


Please read the information below before registering.
All registrants must be fully vaccinated with the most up-to-date booster for Covid 19 (plus the 2 week wait for full efficacy) in order to attend our 2022 gathering.

Cabins are almost completely full as of early March, and we have created a wait list for those wanting cabin space. Each year we reserve some for those who are traveling by air/from long distances and who cannot camp. If this situation applies to you, please contact the registrar before you register to confirm space.

2022 registration will be in stages:

Feb. 1st – March 31st: Early Registration ($370) – early registration may end before March 31st if we reach the allotted available spaces for this rate.

April 1st – May 31st: Regular Registration ($400)

June 1st – June 29: Late Registration (Pending space available) ($425)

All registrations include 2 vegetarian meals per day (Sunday is breakfast only), camping, and events.

Arrival

  • All attendees must arrive on Wednesday, July 13th between 10:00 am and 5:00 pm.
  • Those arriving late will find the entrance gate closed and will need to make special arrangements to be led up the mountain and into camp so that disturbance of ongoing rituals or activities is kept to a minimum. This may result in a long wait at the bottom of the mountain road for you, so don’t come late!
  • We do not yet know if Friday arrivals will be possible; however, if this option is offered, it will as always be only for returning attendees.

Departure

  • Closing circle is early Sunday morning, July 17th (near dawn)
  • We must be off site by 3pm. We are always grateful for help with packing up the main site!

Partial Registrations and Day Visitors

  • SpiritFire is an intensive retreat, and as such we do not accept partial registrations or day visitors.
  • All registrants must plan to arrive during registration hours on Wednesday, July 13th, and stay on site for the duration of the event through the closing circle on Sunday, July 17th.
  • SpiritFire Festival does not make accommodations for early departures except in case of emergencies.

Community Contribution/Shifts

  • All festival attendees will be responsible for one community shift that helps to support the festival. Signups for various groups will be available upon check-in on site. There are no required meal prep or cooking shifts, but this year you may opt to help out our new kitchen staff if you’d like – contact the registrar before the event.
  • As last year, all attendees will need to bring their own dishes/drinking and eating utensils. You’ll be responsible for washing and storing your own items. There will be no dishes you can borrow so please see our packing list to make sure you bring everything you need.
  • PACK IN, PACK OUT policy: you must be responsible for packing out everything you brought in with you. This includes recycling from bottles and cans you brought. Broken camping items, dead batteries, towels, clothing – all of that needs to go back home with you and disposed of properly there.

Children at SpiritFire

SpiritFire is intended as a ceremonial weekend retreat based on 4 fire circle rituals that are active between late night and dawn; the nights are therefore very active, and mornings very quiet and meant to offer time for sleep and rest.  We realize this is a very challenging schedule for young children and their parents; please realize the event is meant for adults, and SpiritFire does not provide daycare or other services for children.   Adults attending for the first time are asked not to bring children so you can get as sense of the event and make the decision on future attendance of your child based on that experience.  Children are currently welcome to SpiritFire, but please see the Parent Info page for more details. Per our Covid 19 vaccination requirement for 2021, children must also be vaccinated in order to attend; currently, that would include ages 5 and up.

Payment Options

  • You can download the mail-in PDF registration form via the “Mail In” link on the Register by Mail page.  With that, you can send a check or money order. You can also send funds via Venmo and send a PDF of your signed reg form at the same time. See the registration form for how to do so!
  • We accept PayPal (credit cards/PayPal accounts) via our online system. Because of the fees charged by PayPal, we greatly prefer mail-in registrations with a check or money order or Venmo.
  • Payment is required at time of online registration; you’ll need either a credit card or a PayPal account to complete payment.
  • Using PayPal has made registration very convenient, but has cost us thousands of dollars in fees since we began accepting online registration. In order to continue this service, paying online will add 2.9% to your total amount due. This is to cover the PayPal transaction fee. To avoid these fees, we welcome checks or money orders by mail.

Cancellations / Refunds

  • Covid 19 has drastically changed everyone’s ability to know what will happen. Our refund and cancellation policy has changed to reflect that, so please read carefully before registering.
  • You may not transfer your registration to another person without checking in with the registrar first!
  • If a registration is transferred to someone improperly, SpiritFire reserves the option to deny them entry without refund.
  • The following schedule applies to refunds for non-pandemic based situations. (See below for info on event changes due to issues corresponding to the pandemic.) Requests must be received in writing by the dates listed. Please note any donations (scholarship or mountain) will not be refunded.

Through 10pm on May 10th: Full refund for any reason, minus $45 cancellation fee and any donations (donations will not be refunded). You can also opt to hold your registration for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.
From May 11th – June 1st: 1/2 registration refund (minus donations) or we are happy to help you transfer your registration. If registration has filled, we will first go to our wait list and prioritize them. If registration is still open or there is no wait list, you can request your registration go to a specific person of your choosing. It is very important that you contact us BEFORE you transfer your registration to another person. You can also opt to hold your registration for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.
From June 1st 15th: No refunds, but we will do our best to help you transfer your registration to another person if possible. You can also opt to hold your registration for 2023 – you will be guaranteed a spot if you register during the early or regular registration period. If you choose not to attend in 2023 and have funds on hold, we will not be able to extend your hold or offer a refund.

After June 15th: By this time, we have committed fully to our numbers on the mountain, and no refunds, holds or transfers are possible.

In case of a change of law or mountain policy due to the pandemic: if we are unable to host SpiritFire due to the pandemic, the default policy will be to hold your registration fee in full for 2023. You may request a refund in writing with special circumstances, but if event funds have already been spent and we cannot recover them, a full refund may not be possible. We don’t anticipate this happening – hopefully we’ll be looking at a much better situation in the summer of 2022!

  • All refunds will be issued via check or Paypal (in the same way that you registered.)

Additional Information about Food

  • If you have dietary needs beyond vegetarian, you are responsible for bringing what you need to supplement what is offered. Our amazing kitchen team does provide gluten free options – please make us aware of your preference when you register in order to make sure there is enough for everyone that needs it.
  • Please be sure to indicate any medical allergies when you register – we’ll do our best to have options. Please do not indicate allergies to influence the menu due to taste or preference – help us keep each other fed safely and with as much ease as possible!
  • Our amazing Grill Master will be selling various grilled meats on site – CASH ONLY and please bring smaller bills! Available items and costs will be posted before the event both on Facebook and in the registration packet.
  • We recommend bringing food to supplement your meals. Food may be kept in a sealed, latchable cooler at your site. No campfires or cooking allowed per the retreat owner’s policies.

Additional Information about Lodging

  • SpiritFire offers beautiful woods tenting, bathrooms, and 2 shower rooms. There are a small number of cabin bunks available. Cabin bunks are limited and not guaranteed.
  • Due to Covid 19, each cabin room will be a single this year unless 2 people from a household (or pod of trusted friends) specifically indicate wish to share it.
  • Preference is given to those with medical or travel restrictions.
  • Tent sites and cabins are not accessible by car. You will need to transport all your equipment to your chosen site by hand or a provided cart from the Welcoming Tent. The exact distance will vary, but can, based on where you choose to camp, be up to one-quarter of a mile. Therefore, you should only pack what you are willing to carry. There is a special drum tent for instruments in the main area of the site so you don’t have to lug your drums/etc. to your camp and then back to the fire circle.
  • Cars must be parked in the assigned group parking area. The roads at the site are not open to personal vehicles, per the site owner’s policy.
  • Please note that we are not able to provide accommodation for RVs or popup campers.

Pets

Pets are not allowed on the site, per the site owner’s policy, with no exceptions.

 

Substances and Gathering Policies

  • SpiritFire is committed to creating safe space on the mountain to experience the pathways and community. The gathering does not tolerate abuse, harassment, non-consensual interactions of any kind, for any reason. Please – if you feel there is an issue with an attendee displaying behavior that makes you or others feel unsafe, approach a staff member and we will step in to help. If you are asked to cease any behaviors towards others who say you are disturbing their sense of safety or comfortable enjoyment of the event, do so. If we find that a registrant has broken this policy, it will result in being sent home immediately from the mountain with no refund and possibly being disinvited from future events.
  • Drinking alcohol in public spaces is not allowed at SpiritFire.
  • We highly discourage casual or excessive drinking during the gathering. Alcohol should be consumed responsibly and away from public areas.
  • Minors caught using alcohol will be asked to leave the festival without refund, as will any adults supplying it, encouraging its use, or enabling minors to use it by direct or indirect means.
  • Anyone who appears to be intoxicated/under the influence or who disturbs festival events or attendees will be asked to leave site without refund.
  • We reserve the right to deny registration/attendance to anyone if we determine such action is necessary.
  • Smoking of cigars or cigarettes is only allowed in one area of the site per the site owner’s policy, and we take their preference very seriously. Please only use the designated area for smoking, and do not smoke in other areas or in your cabin/tent.
  • Please leave all other substances at home – no illegal substances of any kind will be tolerated at the event.